ABOUT | Club Mud Ballarat

About Us

Club M.U.D. is a not-for-profit community organisation dedicated to promoting and supporting gravity-based mountain biking in the Ballarat region.

We support the sport by providing shuttle days, working bees, social events, and of course, races!

The committee is 100% volunteer and all work performed is for the benefit of mountain biking, and all funds raised go back into the club.

The Club M.U.D Committee is a fully volunteer group of people that keep the club running. Any club member that is 18 years or older can be voted into the committee, with nominations and selection happening before the AGM near the end of each year. Below you can find out more about the roles that are currently represented on the committee and some of their responsibilities.

If you are interested in volunteering for a Committee role please get it touch!

The Committee

President

Vice President

Caroline Blackley

Treasurer

Kristy Bircanin

Secretary

Anna Sims

Rider Reps

Paul Tippins

Roles + Responsibilities

The President is ultimately responsible for the functioning of the Club. A thorough knowledge of the club constitution and meeting procedures is required.

Desirable Attributes:

Be well informed of all organisation activities and able to provide oversight.
Be able to develop good relationships internally and externally.
Be forward-thinking and committed to meeting the overall goals of the Club
Have a good working knowledge of the Committee Constitution, rules, and duties of office bearers.
Be able to work collaboratively with other Committee Members
Be a good listener and attuned to the interests of members and other interest groups
Be a good role model and a positive image for the Club in representing the Committee in other forums
Be a competent public speaker

Key Duties:

Ensure all necessary tasks for day to day running of the activities of the club are carried out.
Chair Committee and General meetings ensuring that they are run efficiently and effectively.
Act as a signatory for the Club in all legal and financial purposes and monitor the clubs' bank account in particular payments made.
Ensure the Club asset register is current
Serve as a spokesperson for the Club when required
Represent the club in matters involving the relevant Competition Association.
Submit an annual report to the Club at the Annual General Meeting.
Assist in the development of partnerships with sponsors, funding agencies, local and state government, shared facility users, and organisations that are relevant to the goals of the Club.
Coordinate activities within the club committee.
Assist with set up and running of club events and activities
Assist with social media and communication as required

The Vice President's role is to deputise for the President of the club and assist in the fulfilment of club administrative functions. It is often considered that the Vice President will succeed the President and that this role is in preparation.

Desirable Attributes:

Be well informed of all organisation activities and able to provide oversight
Be a person who can develop good relationships internally and externally
Be willing to step in for the President where needed including chairing meetings
Be forward-thinking and committed to meeting the overall goals of the Club
Have a good working knowledge of the Committee Constitution, rules, and duties of office bearers
Be able to work collaboratively with other Committee Members
Be a good listener and attuned to the interests of members and other interest groups
Be a good role model and a positive image for the Club in representing the Committee in other forums.
Be a competent public speaker
Be able to raise concerns with the President where they arise

Key Duties:

In the event of the President being unable to fulfil his/her duties to step into that role.
Act as deputy chairperson for all club meetings
Ensure the club's activities are in accordance with the constitution and with the regulations of the club.
Ensure club procedures and documents are in order.
Ensure action items and resolutions are carried out.
Fulfil such other duties as the committee may request.
Assist with set up and running of club events and activities
Assist with social media and communication as required
Assist the president as required

The Treasurer is responsible for carrying out financial transactions as directed by the Club executive, keeping and maintaining all club financial records, and keeping the Club informed of its financial position throughout the year.

Desirable Attributes:

Good Organisational Skills
Has some financial expertise
Ability to maintain accurate records
Dedicated Club Person
Honest/Trustworthy
Computer skills
Good communication skills

Key Duties:

Administer all financial affairs of the club.
Make payments and provide the club with reporting on payments and receipts when requested.
Maintain accurate financial records and prepare financial statements (e.g. profit and loss statement/budget etc.).
Present a financial report to the club committee at club meetings.
Distribute, collect, and lodge all club membership forms and monies in conjunction with the Secretary.
Act as an authorised signatory for the club bank account and monitor the account in particular payments made.
Assist with set up and running of club events and activities
Assist with social media and communication as required

The Secretary is one of the primary organisers of the club and is responsible for effective administration.

The Secretary is the integral link between the Club and its stakeholders.

Desirable Attributes:

Be organized
Have good computer skills
Be a good communicator
Be able to keep confidential matters confidential.

Key Duties:

Maintain records of the Committee and ensure effective management of the Club's records.
Maintain the Club membership list
Maintain an up-to-date copy of the constitution of the Club and other appropriate records
Monitor all correspondence both inwards and outwards
Formulate and update the clubs' calendar of events
Assist with set up and running of club events and activities
Assist with social media and communication as required.
Club meetings are a big part of the secretary's role within the club. Their duties regarding meetings are as follows:
- Convene all meetings, book meeting rooms, and send out invites.
- Draw up the meeting agenda with the President and provide supporting papers.
- Take the minutes of the meeting and make sure they are correct.
- Submit the minutes of all meetings to members

About Us

The Committee

Roles + Responsibilities

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